Job Description: Administrative Assistant

Reports to: Executive Pastor
Employment Type: Part-Time
Location: First Christian Community Church of Annapolis

Principle Function

The Administrative Assistant is responsible for daily clerical and administrative operations of the church office and providing support to the church leadership.

Primary Responsibilities

  • Office & Facility Operations: Oversees administrative duties including phone coverage, visitor reception, filing, photocopying, and supply/equipment ordering, while also supporting church facility rentals and usage policies.
  • Calendar & Meeting Management: Coordinate the church master calendar, manage meeting schedules for the Senior, Lead, and Executive Pastors, arrange logistics for guest pastors, and schedule both virtual and in-person meetings.
  • Records Maintenance and Distribution: Maintain accurate ministry files, update and purge membership records with guidance from church ministry and/or elders, distribute quarterly “Word for You Today” devotionals, and updates/distributes church directory on annual basis.
  • Communication Support: Serve as the Board of Stewards secretary by documenting and publishing board and church-wide business meetings minutes, and draft weekly announcements for the church website and social media platforms. Ensure ministry leaders receive requests or inquiries and validate requests, including transportation requests for Sunday service, are addressed timely.

Qualifications

  • The ideal candidate must possess desirable technical skills in Microsoft Word with experience on Mac desktop systems. Excellent organizational and communication skills are required, including solid grammatical usage and the ability to exercise tact and courtesy when welcoming visitors or handling phone calls.
  • This role requires a strong work ethic, punctuality, and the flexibility to adapt to changing priorities. The candidate must be a team player who maintains confidentiality and be committed to serving as a moral and conscientious representative in this role.

Work Schedule & Compensation

  • Hours: Part time 20 hours/per week, Mon-Thur, 10:00am–3:00pm
    (includes 30min lunch break)
  • Term: Part time
  • Financial Compensation: Hourly
  • Leave: Sick/Vacation
To Apply: Submit resume to James DeCoster, Executive Pastor, at jdecoster@thefccca.org. For questions, please contact the Administrative Office at 410-224-5788.